Working as a member of the External Relations Office, reporting to the Advancement Services Manager and providing primary support to the Director of Special Programs & Events and the Alumni Director, this individual will fulfill the following responsibilities:

SPECIAL PROGRAMS & EVENTS:

• Handle reservations, lists and name tags for events
• Handle gift entry & acknowledgments for major fundraising events
• Maintain Shipley Shops Program Book Database
• Produce mailings and lists as needed for events and meetings
• Assist with production and distribution of memos, meeting minutes, postcards, fliers and miscellaneous correspondence
• Attend and assist in execution of major Special Events as necessary and appropriate
• Help support volunteers as necessary

ALUMNI RELATIONS:

Handle all ongoing data base changes and additions to alumni records, including but not limited to:

• Ongoing changes of data base information gleaned from class notes, Alumni Network, emails, RSVP’s or personal correspondence
• Ongoing inputting of class notes
• Completion of year-end constituency changes of graduating seniors to alumni
• Responses to all Alumni Network related correspondence
• Ongoing research on lost alumni utilizing various sources
• Handle obituary process
•  Handle reservations, lists and name tags for alumni events
• Produce mailings and lists as needed for events and meetings
•  Assist with production and distribution of memos, meeting minutes, postcards, fliers and miscellaneous correspondence
• Keep all alumni filing current
•  Attend and assist in execution of Alumni Weekend & other local alumni events

GENERAL:

• Serve as chief receptionist for External Relations Office including meeting, greeting and directing volunteers and other constituents to appropriate staff person
• Answer phones, direct calls, and distribute incoming messages daily
• Order office supplies and interface with vendors
• Sit at central school switch board weekly
• Handle incoming and outgoing mail on a daily basis including postage & distribution
• Provide assistance as required with production and stuffing of general office mailings
• Provide general assistance to Communications Office
• Help support volunteers as necessary

Qualifications:
The position requires knowledge and comfort with data base management, web navigation, Microsoft Office; Excel; Knowledge of Raiser’s Edge 7 and independent school culture is an asset. This person must also possess excellent communication, organizational and personal skills and have the flexibility and ability to juggle multiple tasks in a fast-paced environment. Ability to work occasional evenings and weekends is required.

Interested parties should send a resume and cover letter by email or postal mail to:

DeDe Chirgwin Brown, Director of External Relations
The Shipley School
814 Yarrow Street
Bryn Mawr, PA 19010
dchirgwin@shipleyschool.org